By confirming the reservation, with by signing the reservation form, online registration, or payment, you are agreeing to the following terms and conditions governing your event:
Reservation confirmation. To confirm your reservation, the Center must receive a submitted registration form. Space will be
reserved based on the order of the receipt of reservation forms.
Arrival and departure times. For lodging, check in time is at 4:00 PM, check out time is 10:00 AM. You may call to ask to adjust
arrival and departure times, depending upon availability.
Payment and Prices. Reservations for private retreats require a credit card on file, and full payment is due upon check in for your stay.
In light of unforeseen circumstances, you may cancel your reservation up to 24 hours prior to check in; cancellations in less than 24 hours
from check in will result in a full charge.
Special charges. The center may levy additional charges if the guest does anything to cause damage to the property or cause the
expenditure of extra labor and materials to restore the center to its original condition. The center does not allow the movement of
furniture without prior approval. If a guest does move furniture, the guest is responsible for returning it to its original location without
causing any additional wear and tear on the floors or the furniture itself, otherwise additional charges apply.
Alcohol. Alcohol may be permitted on the premises. A group that wishes to serve alcohol must provide proof of liquor liability
insurance no less than two weeks prior to arrival. Any alcohol sales must comply with state and local laws.
Campfire. The Center has a designated area if a group would like to have a campfire. In addition to letting the Center staff know
about the campfire, the group leader must receive permission from the local authorities via web links on www.ncforestservice.gov
Chapel use. A chapel is available for all guests to use unless it is previously reserved. Chapel times must be reserved in advance; the
center will honor requests in the order they are received. A group that needs the chapel for more than two hours a day will be charged
additional meeting room rates.
Guest Kitchen and Guest Lounge. The guest kitchen has a coffee maker, sink, microwave, refrigerator and ice maker for all to use.
With more than one group present, the Guest Lounge is a shared space and not to be used as a meeting room or breakout area for one
group or guest exclusively.
Noise and Silence. At any given time, there may be several groups present at the Center. The volume of music, presentations, and
activities will need to be respectful of the needs of the other groups present.
Minor Children. The center is committed to providing a safe environment for any child under the age of 18 years of age. If minors
are present, groups that are part of the Catholic Diocese of Charlotte must be compliant with all the safe environment requirements of the
diocese. Other groups must sign by “Supplemental Form for Non-Affiliated Entities”. The center reserves the right to refuse any group
that cannot provide satisfactory documentation of their relevant policies and practices upon request.
Facility Usage & Indemnity. As a representative of the group listed on this reservation form, we agree collectively and individually
to protect, defend, hold harmless and fully indemnify the Catholic Conference Center and the Diocese from any claim or cause of action
whatsoever arising out of or related to their usage of the Conference center facility during the dates of usage identified on the reservation
that is brought against the Diocese by the above named group or its employees, agents, partners, family members, students, customers,
function attendees, guests, invitees, organizational members, associates and/or any other individual(s) and/or entity(ies), even if such claim
arises from the alleged negligence of the Diocese, its employees, agents or assigns, or the negligence of any other individual or
Thank-you for choosing the Catholic Conference Center as the site for your upcoming event. Please contact the center if you have any
questions or need any additional information.
CA T H O L I C CO N F E R E N C E CE N T E R
TERMS AN D CONDITIONS
Catholic Conference Center
Phone: 828.327.7441 | 1551 Trinity Lane | Hickory, NC 28602 | Fax: 828.327.0872
SUPPLEMENTAL FORM FOR NON-AFFILIATED ENTITIES
By signing the reservation confirmation, your organization is agreeing to be bound by the following terms and conditions governing your
1. Your group, entity and/or organization (“Group”) is not affiliated with the Roman Catholic Diocese of Charlotte and/or the Catholic
Conference Center (“Diocese”).
2. The Group’s participation in any activity at the Catholic Conference Center does not establish any relationship between the Group and the
Diocese other than as referred to in any reservation form, including the Terms and Conditions document, which is required to be executed
prior to use of the facility and is expressly incorporated herein and made a part hereof.
3. The Group is solely responsible to ensure the safety of the participants.
4. The Diocese is not involved, directly or indirectly, in assuring the safety of any of the participants for any reason, without restriction.
5. The Group hereby states that they have procedures in place, substantially similar to the safe environment requirements of the Diocese for
groups that are a part of the Catholic Diocese of Charlotte. Said policy is available here: https://charlottediocese.org/human-resources/safeenvironment/
6. The Group shall abide by said procedures when participating in any activities at the Catholic Conference Center.
7. The Group shall take all necessary steps to insure that no adult will have the opportunity to interact with any minor participant at the
Catholic Conference Center in such a way as to put the minor participant at risk of sexual abuse, assault and/or any other similar harm.
8. To the fullest extent permitted by law, the Group, on behalf of the Group, its agents representatives, chaperones, volunteers, participants,
employees, and assigns, does hereby waive and release Peter J. Jugis, the Roman Catholic Diocese of Charlotte and the Catholic Conference
Center and their officers, directors, employees, representatives, affiliates, subsidiaries, parishes and agents, from any and all claims and/or
actions arising from, or in connection with, the activity referred to herein, without limitation.
9. To the fullest extent permitted by law, the Group, on behalf of the Group, its agents representatives, chaperones, volunteers, participants,
employees, and assigns, does hereby agree to defend, indemnify and hold harmless Peter J. Jugis, the Roman Catholic Diocese of Charlotte
and the Catholic Conference Center and their officers, directors, employees, representatives, affiliates, subsidiaries, parishes and agents, from
any and all claims arising from or in any way connected with the activity referred to herein, without limitation. This shall include, but not be
limited to, claims, losses, damages or expenses, including reasonable attorneys’ fees and litigation expenses, arising out of or resulting from
claims or actions for any loss of or damages suffered by the Diocese, (whether arising out a claim involving a third party or between the
10. The signee of the reservation confirmation is authorized to sign this form on behalf of the Group.